Procurement & Logistics Specialist

About the Role

ATS is hiring a Procurement & Logistics Specialist to independently own RFQs, quote awards, purchase orders, vendor management, and order fulfillment for live AV/IT integration projects. This is an individual-contributor role (typically 5-7 years experience), not a people-manager position. The right person will also help build and tighten the logistics process the company runs on every job.

What You Will Own

• -Issue RFQs from project Bills of Materials and Engineering Implementation Packages; consolidate and score quotes on price, lead time, freight, substitutions, warranty, and total landed cost
• -Recommend awards and issue accurate POs aligned to engineering packages, approved quotes, budgets, and delivery locations
• -Administer the purchasing system; keep PO, quote, vendor, and receiving records current and auditable
• -Work with suppliers on pricing terms, specifications, and availability
• -Expedite delayed orders; resolve changes, returns, RMAs, and credits
• -Coordinate with Project Managers, site leads, warehouse, engineering, and finance
• -Track fulfillment from PO acknowledgment through shipping, receiving, kitting, jobsite delivery, and closeout
• -Manage long-lead items, backorders, partial shipments, substitutions, and freight exceptions before they hit the schedule
• -Process Quick Reaction Items (QRIs) and emergency buys with site leads
• -Coordinate receiving, inspection, discrepancy resolution, and staging for field deployment
• -Support invoice-to-PO matching and freight claims with finance
• -Maintain vendor files, quote packages, PO records, serial/asset data, and warranty documentation
• -Build, document, and continuously improve purchasing and logistics processes

Required Qualifications

• -High school diploma or equivalent
• -5-7 years in purchasing, logistics, or materials management, including building and running processes for an IT and/or AV systems integrator
• -Hands-on experience issuing RFQs, consolidating quotes, awarding business, and releasing POs
• -Proven ability to track multi-line, multi-vendor fulfillment across the project lifecycle
• -Advanced Excel (lookups, pivot tables, status dashboards, quote comparison workbooks)
• -Strong written and verbal communication with PMs, site leads, vendors, freight partners, and finance
• -Comfort under time pressure without losing documentation or cost control
• -High attention to detail: part numbers, revisions, quantities, ship-to addresses, freight terms, receiving discrepancies
• -Ability to read a project BOM

Preferred Qualifications

• -Government, DoD, or compliance-driven project experience
• -Familiarity with Extron, Shure, Crestron, Q-SYS, Biamp, Cisco, displays, racks, cabling, fiber, and AVoIP distribution channels
• -Associate or bachelor's degree in business, supply chain, or related field
• -Experience with integrator ERP / project platforms
• -Knowledge of freight modes (parcel, LTL, white-glove), jobsite delivery constraints, and RMA workflows
• -CPSM, CPSD, CSCP, CPIM, or comparable credential
• -U.S. citizenship or ability to support work on government sites if required by contract

How Success Is Measured

On-time material availability, quote-to-PO cycle time, PO accuracy, clean purchasing records, status reporting quality, Quick Reaction Item speed, and documented repeatable processes.

Work Environment

Concurrent projects, changing site dates, and vendor lead-time surprises. Occasional lifting of packaged equipment and visits to warehouse or jobsite receiving areas.

How to Apply

Complete the application below. In the cover note, briefly describe a time you built or rebuilt a purchasing/logistics process for project-based AV or IT work, and how you kept Project Managers and the field informed. ATS is an Equal Opportunity Employer.